New

Events Coordinator

University of Texas at Dallas

$45,000-$48,000 depending on qualifications

remote work

United States, Texas, Richardson

Feb 10, 2026

Posting Details

Posting Number	S06861P
Position Title	Events Coordinator
Functional Title
Department	Arts, Humanities, and Technology
Salary Range	$45,000-$48,000 depending on qualifications
Pay Basis	Monthly
Position Status	Regular full-time
Location	Richardson
Position End Date (if temporary)
Posting Open Date	02/09/2026
Posting Close Date	02/27/2026
Open Until Filled	No
Desired Start Date	04/01/2026
Job Summary	The Harry W. Bass, Jr. School of Arts, Humanities and Technology seeks an Events Coordinator to join its dynamic events team which executes approximately 150 annual events. With the opening of the new 680-seat Music Performance Hall in Phase II of the Edith and Peter O'Donnell Jr. Athenaeum slated for Spring 2027, this new position offers an exciting opportunity to support a broad spectrum of student, faculty, and guest events featuring performing and visual artists, academics, and industry professionals. This position is responsible for planning, execution, and administrative support of Bass events. The successful candidate will be highly organized, adept at working collaboratively and independently, and able to effectively interact with a variety of constituents across the University and public.
Minimum Education and Experience	Associate's Degree. One (1) or more years of working events as host, server or support crew. Three (3) or more years using Microsoft Office products. An equivalent level of education and/or experience is acceptable.
Preferred Education and Experience	PREFERRED EDUCATON/ EXPERIENCE: Bachelor's Degree Minimum of one year of experience related to event planning and coordination. Experience in a university, education, or non-profit environment in the arts.
Other Qualifications	To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 117.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position.
Essential Duties and Responsibilities	Event Planning (25%): * Collaborate with Bass Events and Bass Operations, Production and Technology on event planning. * Assist Bass Faculty with event logistics planning and budget projections. * Assist Bass Faculty with ticket submission in Atlas Service Portal. * Submit Room reservations via Ad Astra and Atlas Service Portal. Event Execution (25%): * Staff approximately 3-5 evening or weekend events per month, with flex scheduling to accommodate. * Event staffing will begin collaboratively; however, the events coordinator will eventually develop comfort with independently managing small, straightforward events. * Responsibilities include Front of House operations, and occasional hospitality or reception set-up. Administrative Support (50%) * Submit/Follow up on honoraria, hotel reservation, parking pass, and ground transport tickets in Atlas Service Portal. * Submit/Track SERA & Police forms. * Submit Post-event Team show reports in Atlas Service Portal. * Provide maps, directions, and parking passes to guest presenters. * Upload One Card receipts utilized for purchasing supplies/services to appropriate Atlas tickets. * Reconcile monthly One Card statements. * Manage correspondence re: inquiries received by events team in Atlas Service Portal. * Maintain office/events supply inventory. * Coordinate semesterly facility maintenance requests. * Other duties as assigned.
Physical Demands and Working Conditions
Physical Activities
Working Conditions
Additional Information	Other Skills, Knowledge and Abilities: Excellent organizational skills. Excellent verbal and written communication skills. Positive attitude with a passion for excellent service. Excellent interpersonal skills; at ease with a wide range of constituents. Desire to work in a service-oriented environment. Must be able and willing to carry a minimum of 25 lbs. Must be willing to complete biannual Food Handler and TABC certifications. Proficient in Microsoft Office, Word, and Excel. Flexible to work evenings and weekends, as needed, in support of events. Ability to manage multiple tasks simultaneously in a deadline-driven environment. Ability to work both independently and as a team player. Ability to adhere to all Campus and University of Texas System policies and procedures. Remote Notice: After the probationary period, this role may be eligible for a hybrid (partly remote/partly in office) work schedule, subject to business need and manager approval. May be required to use personal computer and other standard office equipment. Must be located within the DFW Area and have the ability to be on campus with 24 hours of notice. A UT Dallas Remote Work Agreement will be required within 14 days after approval.
Special Instructions Summary
Important Message	1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public. 2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the *ADA Coordinator* . For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.