Advisor, Grant Specific Audit and Support (P3)

Save the Children

For over 100 years, Save the Children has been fighting for the rights of children. The right to a healthy start in life. To have access to education. To be in a safe environment, protected from harm. We work in some of the world's hardest-to-reach places - over 100 countries, including the U.S. No matter what your role is, when you join Save the Children, you're creating positive, irreversible change for children, and the future we all share.

The Role

As the Advisor, Grant Specific Audit and Support you'll be integral to our work in helping vulnerable children achieve a brighter future. You will be responsible for grant and contract specific audit processes for all awards from initiation to closeout, and any remedial finding follow-up. In this role, you will be relied upon to manage the timelines and documentation shared/stored, and facilitate across departments to ensure a successful and participative audit process. You will act as a liaison between departments gathering and sharing supporting documentation for Save the Children US, as well as with Save The Children International and other partners, and will be the main focal point to meet with and liaise with external audit firms and donors related to grants and contracts audits.

Location

Hybrid - Washington DC, Fairfield, CT or Lexington, KY office locations

What You'll Be Doing (Essential Duties)

Audit Preparation and Start-up (25%)

• Maintain list of anticipated audits and regularly monitor donor intentions to conduct audits
• Review scope of work and requests for audit from donors or third party assigned by donors
• Prepare for entrance meetings with auditors
• Solicit feedback and negotiate on timing related to audit test-work, sampling and timing of expected reporting
• Complete preliminary reviews of the ledger in compliance with terms and conditions in partnership with grant and award management teams
• Review Fund Accountability statements and similar
• Review reporting within the timeframe of audit
• Work with award managers to ensure that they are aware of deliverable and continue to be engaged to provide any necessary programmatic context
• Ensure that appropriate stakeholders across teams are informed and consulted as needed

Documentation review and facilitation (25%)

• Work across divisions, members and country offices on documentation to support a successful audit
• Receive and organize documentation in a clear and concise format
• Provide in-house preliminary reviews
• Convene key internal stakeholders to project plan audit deliverables, and ensure proper level of engagement
• Build relationships with country offices to raise awareness of in-country audits, and provide review and support in these processes

Award Management Support (15%)

• Support budget development for grant proposals by partnering with program and country office staff to translate program needs into sound financial plans.
• Conduct regular review of award portfolios, including oversight of life-of-award meetings, to identify and mitigate potential risks and coordinate with cost center staff to develop spend plans that align with scope of work and donor conditions.
• Prepare donor spending reports ensuring data accuracy and compliance with donor and audit requirements.
• Manage donor billing, including monitoring prompt receipt of receivables.
• Ensure proper closeout of awards, aligning with donor requirements and SCUS awards management requirements.

Audit closeout and responses (15%)

• Review and provide commentary around audits to stakeholders and leadership
• Resolve any findings or questioned costs by providing additional support
• Provide responses on management letters and or finding summaries provided by external auditors
• Work with Save the Children US and Save the Children International staff to remedy any findings in audit reports or financial desk reviews
• Create system for tracking ongoing and closed audits
• Create thorough tracking of any grant specific disallowances

Create Process guides, best practices, and improvements to support auditing processes (10%)

• Create and maintain SOPs related to audit management
• Create and maintain frequently asked questions when preparing auditors for review of our structure, procedures and commonly questioned costs
• Create and maintain point of contact information sheets
• Build centralized mechanism to support audit processes

Agency Audit Support (10%)

• Support with Save the Children's single audit
• Assist with audit reporting for Save the Children's Audit and Finance Committee

Required qualifications for the role

• Minimum of a bachelor's degree or equivalent experience, plus at least 5 years of relevant experience

• Experience supporting audits in an international non-profit environment

• Strong analytical skills

• Professional proficiency in MS Office suite
• Professional proficiency in spoken and written English

Compensation

Save the Children is offering the following salary ranges for this position, dependent on candidate location:

• Geo 1 - NY Metro, DC, and other locations with labor costs significantly above national average: Target Salary for this position is $91,800 - $102,600 base salary

• Geo 2 - Locations around the US National Labor Cost Average: Target Salary for this position is $83,725 - $93,575 base salary
• Geo 3 - Locations significantly below the US National Labor Cost Average: Target Salary for this position is $74,800 - $83,600 base salary

The salary ranges listed above are for US based candidates. For candidates located outside of the US, salary ranges will be based on the salary scales of the local employer of record. Actual base salary may vary based on, but not limited to, relevant experience, base salary of internal peers, business sector, and geographic location (more information on job structure is available here).

About Us

We are looking to build an inclusive team at Save the Children. We offer a range of outstanding benefits to support this goal:

• Flexible schedules and time off: Flexible schedules, generous PTO, 11 paid holidays plus 2 floating holidays, and hybrid working opportunities
• Health: Competitive health care, dental and vision coverage for you and your family
• Family: A variety of paid leaves: caregiver, parental/adoption, critical child illness and fertility benefits
• Employee Rewards Program: Annual merit increases and/or additional incentives for eligible employees
• Retirement: A retirement savings plan with employer contributions (after one year)
• Wellness: 15 safety and wellness days annually (if hired on or after July 1, safety and wellness days prorated to 8 days), mental health benefits and support through Calm and company-hosted events
• Employee Assistance Program: free and confidential assessments, short-term counseling, referrals, and follow-up services
• Learning & Growth: Access to internal and external learning & development opportunities and mentorships

Click here to learn more about how Save the Children US will invest in you.

Save the Children is committed to conducting its programs and operations in a manner that is safe for the children it serves and helping protect the children with whom we are in contact. All Save the Children representatives are explicitly prohibited from engaging in any activity that may result in any kind of child abuse.

Save the Children is committed to minimizing safety and security risks for our valued employees, ensuring all are given training, support and information to reduce their risk exposure while maximizing the impact of our programs for children and families. Our shared duty, both agency and individual, is to seek and maintain safe working conditions for all.

If you require disability assistance with the application or recruitment process, please submit a request to applicantsupport@savechildren.org.