Recruiting Coordinator - Virtual

POSITION SUMMARY

The Recruiting Coordinator (RC) supports centralized onboarding execution from offer acceptance through hire and start date. This role ensures candidates complete all pre-employment requirements and onboarding milestones efficiently, accurately, and in compliance with organizational and client standards.

RC team members operate within a shared-service model supporting multiple programs through standardized workflows.

RESPONSIBILITIES

• Initiate onboarding activities following recruiter handoff.
• Coordinate background investigations and drug/medical screenings.
• Submit and track security clearance requests.
• Schedule required training and onboarding activities.
• Maintain onboarding status tracking in designated systems.
• Serve as primary candidate contact post-offer acceptance.
• Provide clear guidance on onboarding requirements and timelines to candidates, recruiters and hiring managers.
• Monitor candidate progress and proactively resolve delays.
• Ensure completion of required documentation.
• Maintain accurate onboarding records.
• Support audit readiness through proper documentation tracking.
• Partner with recruiters to ensure clean onboarding handoff.
• Communicate onboarding risks or delays to RC Lead.
• Assist with gathering and reporting of metrics during the onboarding process. May be asked to create presentations, memos or reports.
• May conduct occasional recruiting duties such as posting jobs, sourcing candidates, or scheduling interviews.
• Assist with ad hoc projects and HR Recruiting communications portal by reviewing and resolving ticketing requests.
• Work is typically based in a busy office environment and subject to frequent interruptions. Business work hours are Monday-Friday standard core hours, however some extended or weekend hours may be required.
• Other duties as assigned.

QUALIFICATIONS

• 1+ years' experience in recruiting coordination, onboarding operations, administrative assistance or HR operations.
• At least 1 year of experience providing administrative or program support in a professional office environment.
• 1 year of experience maintaining accurate records, trackers, or databases, including data entry, updates, and reporting.

• Experience supporting multiple tasks or requests simultaneously while meeting deadlines.
• Able to work independently and collaboratively within a team.
• Eager to research, learn independently, and master new systems.
• Strong written and verbal communication skills sufficient to interact with internal teams and provide clear instructions or status updates.
• Ability to follow defined workflows and standard operating procedures with a high level of accuracy.
• Ability to handle sensitive or confidential information in accordance with company and program requirements.

• Strong attention to detail.
• Ability to manage high-volume workflows.
• Excellent organizational and communication skills.
• High school diploma or equivalent.
• Proficient in Microsoft Office products. Required skills include:

• Excel (e.g., filters, formulas, create pivot tables, conduct vLookup, conduct basic data analysis)
• Word (document formatting)
• PowerPoint (updating or creating presentations using templates)
• Outlook (sending/receiving email and calendar invites, mail merge, inbox management)




• May lift and carry items up to 25 lbs.
• Intermittent standing, walking, sitting, squatting, stretching, and bending throughout the workday