Senior Project Manager - Controlled Research Support Program

Job Posting Title:

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Hiring Department:

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Position Open To:

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Weekly Scheduled Hours:

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FLSA Status:

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Earliest Start Date:

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Position Duration:

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Location:

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Job Details:

This is a fixed term position that ends five years from the employee's start date.

Flexible work arrangements are available for this position, including the ability to work remotely within the United States. We would prefer a candidate located in the greater Austin area to be on campus for critical project meetings and client engagement opportunities.

This position provides life/work balance with typically a 40-hour work week and travel limited to training (e.g., conferences/courses).

Enterprise Technology is dedicated to supporting the mission of the University of Texas at Austin of unlocking potential and preparing future leaders of the state.

Your skills will make a difference.

You'll be working for a university that is internationally recognized for research and the work you do will make a difference in the lives of our students, faculty and staff. If you're the type of person that wants to know your work has meaning and impact, you'll like working for our campus.

The University of Texas at Austin and Enterprise Technology provide an outstanding benefits package to our staff. Those benefits include:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
• Voluntary Vision, Dental, Life, and Disability insurance options
• Generous paid vacation, sick time, and holidays
• Teachers Retirement System of Texas: a defined benefit retirement plan
• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional conference opportunities
• Tuition assistance
• Expansive employee discount program including athletic tickets
• Free access to UT Austin's libraries and museums with staff ID card
• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card

For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards

Must be authorized to work in the United States on an ongoing, full-time basis for any employer without sponsorship.

This position requires you to maintain internet service and a mobile phone with voice and data plans to be used when required for work.

The Controlled Research Support Program (CRSP) Project Manager will play a critical role in advancing UT Austin's compliance with Federal standards for Controlled Unclassified Information (CUI). This position will coordinate and manage projects that ensure the university's systems, processes, and data handling meet federal security and compliance requirements.

The Project Manager will oversee multiple workstreams, including policy development, enterprise technology implementation, training, and auditing. This role will serve as a key liaison between UT Austin's Enterprise Technology team, the Information Security office, and the Office of the Vice President for Research, Scholarship, and Creative Endeavors to drive alignment with regulations and best practices. This position supports UT's research security strategy and ability to participate in federally sponsored research requiring enhanced safeguarding controls.

Responsibilities include managing initiatives related to secure information systems, system mapping, access control, and incident response, while ensuring projects are completed on time and within budget. The Project Manager will also facilitate cross-functional communication, monitor compliance milestones, and support a culture of security for UT Austin's research and operational integrity.

• Collaborate with Enterprise Technology leadership and compliance teams to develop and manage the portfolio of IT and security initiatives required to achieve and maintain CUI compliance.
• Maintain a roadmap of compliance and security projects, ensuring prioritization and alignment with federal regulations and institutional objectives.
• Track progress and status of workstreams, escalating risks and issues to leadership when needed.
• Develop dashboards, performance indicators, and compliance metrics to provide leadership and governance updates.
• Lead or support the development of executive-level briefings, audit documentation, and compliance governance materials.
• Balance security, usability, and research mission priorities.

• Facilitate coordination across multiple teams, ensuring secure handling of CUI across functions.
• Ensure dependencies and interconnections between compliance workstreams are identified, communicated, and effectively managed.
• Serve as a central point of contact for CUI compliance projects, status reporting, and key stakeholder communication.
• Develop and present business cases to support initiatives, resourcing, and executive decision-making.
• Facilitate research project onboarding (intake, assessment, remediation, authorization).
• Monitor project onboarding timelines and bottlenecks.
• Track research assessment pipelines.

• Collaborate with research leadership, sponsored projects, and information security teams to ensure IT and compliance initiatives align with operational and academic priorities.
• Liaise with Enterprise Technology leadership to align resources.
• Engage with external auditors, vendors, and Federal partners as needed to support secure project execution and reporting requirements.
• Engage with Principal Investigators (PIs) and research administrators.

• Work with leadership to identify and allocate resources necessary for compliance and secure project execution.
• Manage project budgets and ensure adherence to compliance-driven financial and contractual requirements.
• Provide input on resource planning, staffing needs, and training investments for CUI readiness.

• Identify opportunities to enhance collaboration, communication, and efficiency.
• Document and share best practices across workstreams.

Perform other related functions as assigned.

• Bachelor's degree in information technology, Business Administration, Project Management, or a related field.
• Minimum 5 years of experience managing IT projects or portfolios preferably in a higher education or government setting.
• Demonstrated ability to manage multiple, complex workstreams and initiatives simultaneously.
• Strong leadership, organizational, and interpersonal communication skills.
• Creating business cases and managing project budgets.
• Proficiency with project management tools and methodologies (e.g., Agile, Waterfall).
• U.S. Citizen, resident, or officially recognized asylee - Applicant selected will be subject to government security investigation and must meet eligibility requirements for access to classified information at the level appropriate to the project requirements of the position.

Equivalent combination of relevant education and experience may be substituted as appropriate.

• Experience working in a research university, government contracting, or defense-related environment.
• Certification in project management (PMP, PRINCE2, or equivalent).
• Familiarity with IT governance and change management, and compliance audit processes.
• Experience with NIST 800-171, CMMC, or Federal research environments.

$90,000 + depending on qualifications

• May work around standard office conditions
• Repetitive use of a keyboard at a workstation
• Use of manual dexterity (ex. Using a mouse)

Monday - Friday 8am - 5pm, occasional nights and weekends may be required.

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.