Administrative Assistant / Receptionist

Highgate is a premier real estate investment and hospitality management company widely recognized as an innovator in the industry. Highgate is the dominant player in U.S. gateway markets including New York, Boston, Miami, San Francisco, and Honolulu, with a rapidly expanding presence in Europe, Latin America, and the Caribbean. Highgate's portfolio of global properties represents an aggregate asset value exceeding $20B and generates over $5B in cumulative revenues. The company provides expert guidance through all stages of the hospitality property cycle, from planning and development through recapitalization or disposition. Highgate also has the creativity and bandwidth to develop bespoke hotel brands and utilizes industry leading proprietary revenue management tools that identify and predict evolving market dynamics to drive out performance and maximize asset value. With an executive team consisting of some of the industry's most experienced hotel management leaders, the company is a trusted partner for top ownership groups and major hotel brands. Highgate maintains corporate offices in London, New York, Dallas, and Seattle. www.highgate.com

Highgate Corporate Office New York City, NY

Highgate is looking for an additional associate to be part of the Highgate Corporate Office. The Administrative Assistant / Receptioniat plays a key role as administrative support to the senior leadership in the corporate New York office and is responsible for clerical, administrative, and other duties to assist in the smooth operation of the overall office. This role is at the heart of our organization, creating a warm and inviting front office experience while ensuring seamless daily operations.

Answer multi-line telephone system, screen and direct calls in accordance with Highgate Standards.
• Greet persons entering organization and direct guests to correct destination
• General administrative and clerical support
• Provide administrative support to senior leaders and department teams.
• Manage calendars, schedule meetings, and coordinate appointments.
• Arrange travel, accommodations, meeting logistics, and itineraries as needed.
• Notify proper personnel of overnight deliveries
• Maintain conference room calendars
• Maintain company extension list
• Handle confidential information with professionalism and discretion.
• Track expenses, process invoices, and assist with basic budget or department reporting as needed.
• Maintain files, records, contact lists, and department documents.
• Support office operations, including supplies, mail, deliveries, and general administrative needs.
• Assist with special projects, events, employee programs, and company initiatives.
• Maintain a clean, organized, and welcoming reception, office, and conference room environment.
• Perform other duties as assigned.
• Proficient in Word, Excel, PowerPoint and Outlook

• High school diploma or equivalent would be preferred
• Previous administrative, executive assistant, office coordinator, or receptionist experience preferred.
• Experience supporting senior leaders or executives is a plus.
• Strong proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Knowledge of administrative and clerical procedures.
• Comfortable using computers and relevant office software applications.
• Ability to interact professionally with all levels of employees, executives, guests, and visitors.
• Ability to multitask, prioritize, and remain organized in a busy office environment.
• Detail-oriented with strong follow-through.
• Must maintain a warm, friendly, and professional demeanor at all times.
• Must maintain high standards of personal appearance and grooming.
• Ability to handle confidential information with discretion.
• Demonstrates initiative, professionalism, and a service-focused mindset.