New

Department Administrator Supervisor

Rutgers University

life insurance, employee discount

United States, New Jersey, Newark

May 01, 2026

Position Details

Position Information

Recruitment/Posting Title	Department Administrator Supervisor
Job Category	Staff & Executive - Administrative & Support
Department	Psychology
Overview	The Psychology department at Rutgers University - Newark (RU-N) is made up of world-class experts in development, perceptual, social, psychology, and cognitive neuroscience. Members of our department engage in research collaborations that cross departments, campuses, institutions, and countries, engaging with and serving the greater Newark area, providing invaluable hands-on lab experience to undergraduates, and fostering student involvement in research. It is also home to the most popular RU-N Major.
Posting Summary	Rutgers University-Newark (RU-N), an urban public research university and anchor institution, located in Newark,New Jersey, a city of promise is seeking a Department Administrator Supervisor for the Department of Psychology in the School of Arts and Sciences-Newark. Reporting to the Department Chair, the Department Administrator manages daily operations, supports faculty and students, and performs administrative, business, and human resources functions for the Department of Psychology. This position is responsible for and not limited to the following: Coordinating and overseeing administrative functions and operations. Managing human resources and payroll. Supervising Department staff. Overseeing Department budgets and is responsible for Department funds, including restricted, unrestricted,grant, and faculty projects. Reconciling accounts. Supporting academic programs and operations Must be able to work in a fast-paced, deadline-driven, stakeholder-focused team environment and skillfully and professionally handle multiple shifting priorities, interacting successfully with various individuals and stakeholders at all levels of the University and external community.
FLSA	Exempt
Grade	05
Salary Details
Minimum Salary	71447.000
Mid Range Salary	90435.000
Maximum Salary	109422.000
Offer Information	The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits	Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs
Position Status	Full Time
Working Hours	37.5
Standard Hours	37.50
Daily Work Shift
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu.
Union Description	Admin Assembly (MPSC)
Payroll Designation	PeopleSoft
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Requires a bachelor's degree; or an equivalent combination of education and/or experience that demonstrates comprehensive knowledge and understanding of administration. Also requires a minimum of two years of relevant experience in an administrative function, excellent written and oral communication skills, organizational skills, and strong computer literacy.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Requires excellent problem-solving skills and the ability to manage multiple tasks simultaneously and function autonomously with limited supervision. Ability to assess situations quickly and proactively identify and implement solutions to problems.
Preferred Qualifications
Equipment Utilized	Regularly and extensively uses MS Office Suite, Cornerstone, Discoverer/Tableau, Infosilem Data Collection Utility (DCU, Course Scheduling System, REGIS, ROCS, RAPSS, Researcher's Dashboard, HCM, ECRT, SASN appointments system, Grad Portal, Sakai, Canvas, and know or will learn any and all systems Rutgers University (RU) uses for academic and student support, proposal submissions, grants management and accounting, travel and expense reimbursement, parking, procurement, telephones, payroll, recruitment, personnel and performance management, absence reporting, course scheduling, facilities and space management, web and social media; and knows or will learn all the equipment, software, and specialized materials needed to support the effective and efficient performance of this position.
Physical Demands and Work Environment	Fast-paced, deadline-driven, stakeholder-focused, confidential, team environment with requirement to skillfully and professionally handle multiple shifting priorities, interacting successfully with a wide variety of individuals and stakeholders at all levels of the University community. Must be able to handle interruptions and quickly reestablish focus on the multiple tasks at hand on a continual basis.
Special Conditions

Posting Details

Posting Number	26ST0865
Posting Open Date
Special Instructions to Applicants
Regional Campus	Rutgers University-Newark
Home Location Campus	Rutgers University-Newark
City	Newark
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement