New 
Director, Administrative Operations - Div. of Cardiology
 University of Illinois Chicago | |
life insurance, paid time off, retirement plan
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 United States, Illinois, Chicago | |
 May 29, 2026 | |
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Director, Administrative Operations - Div. of Cardiology Director, Administrative Operations - Div. of Cardiology Hiring Department: Department of Medicine, Division of Cardiology Location: Chicago, IL USA Requisition ID: 1041162 Posting Close Date: June 18, 2026 Salary: The budgeted salary range for the position is $117,500 to $135,000. About the University of Illinois Chicago UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has over 300,000 alumni, and is one of the largest employers in the city of Chicago. This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents. Job Summary: The Director of Administrative Operations provides senior-level administrative, financial, and operational leadership for the Division of Cardiology within a highly complex clinical, research, and educational environment. Reporting directly to the Division Chief, this position serves as the Chief's principal administrative advisor and operational proxy. The Director leads divisional financial planning, clinical operations, space and facilities management, workforce planning, and strategic initiatives, working in close collaboration with Department-level Human Resources, Faculty Affairs, and Research Administration. This role is accountable for ensuring divisional resources-particularly physician faculty and Advanced Practice Providers (APPs)-are deployed efficiently to maximize access, productivity, and professional revenue, while maintaining compliance with institutional policies and regulatory requirements. Duties: Financial Management / Strategic Planning Develop and manage the Division's annual operating and capital budgets, including forecasting, variance analysis, and financial reporting. Provide strategic financial analysis related to clinical services, professional billing performance, payer mix, and revenue trends. Monitor divisional expenditures to ensure fiscal responsibility, sustainability, and compliance with University and College policies. Lead the development, implementation, and monitoring of divisional strategic and operational plans. Identify opportunities for clinical program growth, service expansion, and operational efficiencies in collaboration with the Division Chief. Coordinate divisional marketing, outreach, and communication initiatives with Departmental and institutional partners. Clinical Operations and Clinic Optimization Serve as the Division's primary administrative partner to Hospital-based Clinic Directors and ambulatory leadership to coordinate and optimize clinical operations. Work closely with Clinic Directors to ensure physician faculty and APPs are appropriately assigned to clinic sessions based on clinical capacity, subspecialty expertise, access needs, and divisional priorities. Lead divisional clinic template design, provider scheduling strategies, and session allocation to optimize professional fee revenue and patient access. Monitor and analyze clinic utilization, session fill rates, access metrics, provider productivity, and revenue performance. Identify operational gaps and implement corrective actions in partnership with clinical leadership. Support the planning and operational execution of new or expanded clinics tied to service line growth or changes in patient demand. Coordinate with Departmental and Hospital partners to align clinic operations with space constraints, staffing models, and institutional policies. The Director is accountable for ensuring divisional clinical resources are deployed efficiently to maximize access, productivity, and professional revenue. Operations Management Direct day-to-day divisional administrative and operational activities. Oversee facilities planning, space allocation, equipment needs, and renovation projects in coordination with Department and College leadership. Manage administrative oversight of on-site and off-site clinical operations, including leases and operational agreements. Produce and analyze operational reports related to clinical activity, staffing, space utilization, and performance metrics. Grants and Research Administration (Divisional Oversight) Provide divisional-level oversight and coordination of grants and research finances in partnership with Departmental Research Administration. Support faculty and leadership with research planning, budget projections, and alignment of resources with divisional priorities. Monitor high-level financial performance of the research portfolio and identify risks related to funding sustainability. Ensure divisional research activities align with sponsor requirements and institutional policies. This position is not responsible for proposal submission, effort reporting, effort certification, or sponsor invoicing. Human Resources and Workforce Management Provide leadership for divisional workforce planning, organizational structure, and administrative staffing. Recruit, supervise, evaluate, and develop divisional administrative staff. Coordinate faculty and staff recruitment, onboarding, and position planning in collaboration with Departmental HR and Faculty Affairs. Provide strategic input on compensation plans, productivity incentives, and income guarantees within departmental frameworks. Advise the Division Chief on performance management, employee relations, succession planning, and retention strategies. All HR transactions and policy interpretation are managed at the Department level. Measurable Outcomes and Performance Indicators Performance in this role will be evaluated using outcomes that may include, but are not limited to: Clinic session utilization and template optimization Patient access and appointment availability metrics Faculty and APP clinical productivity indicators (e.g., wRVUs) Professional fee revenue performance against targets Budget adherence and financial sustainability Timeliness and effectiveness of operational reporting Successful implementation of divisional strategic initiatives Other Responsibilities Represent the Division Chief on Departmental, College, or University committees as assigned. Lead or participate in special projects supporting divisional, departmental, or institutional priorities. Perform other related duties as assigned. Minimum Qualifications
Preferred Qualifications
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. The university provides accommodations to applicants and employees. Request an Accommodation Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person. To apply, visit https://uic.csod.com/ux/ats/careersite/1/home/requisition/19949?c=uic Copyright 2025 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-b5fbf36c3fe54f4e8f2f8c2e0f7ef426 | |