Office Manager / Admin Assistant

The Administrative Assistant / Office Manager plays a critical role in ensuring smooth day-to-day office operations while providing high-level administrative support to leadership and staff. This position requires a proactive, detail-oriented professional who excels at multitasking, organization, and communication. The ideal candidate will manage office systems, coordinate schedules and resources, and serve as a central point of contact to help maintain an efficient, well-functioning workplace.

• Provide general administrative support to leadership and team members
• Handle incoming communications, including phone calls and emails
• Greet in-person guests and customers, and direct as appropriate
• Manage office supplies inventory and place orders as needed
• Manage janitorial supplies and place orders as necessary
• Maintain accurate records and documentation for office expenses
• Coordinate office maintenance, vendors, and service providers
• Manage breakroom supplies and reorder/restock as necessary
• Assist with onboarding new employees and preparing workspaces and materials
• Ensure the office environment is clean, organized, and fully functional
• Post monthly birthday and anniversary's
• Support and plan company events, meetings, and team activities (holiday activities)
• Coordinate travel arrangements and logistics when required
• Assist with copies, scanning and similar duties as required
• Foster a positive office culture and facilitate team communication
• Prepare for Board Meetings and Customer Visits as directed
• Special projects as assigned
• Additional duties and responsibilities as required

• 3+ years Administrative or office management experience
• HS Diploma/ GED
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint
• Strong organizational and time management skills
• Excellent verbal and written communication abilities
• Ability to handle sensitive and confidential matters with discretion
• Self-motivated with strong attention to detail
• Strong knowledge of administrative protocols and disciplines and experience working with a variety of departments and management levels
• Experience with office management tools or project management software
• High level of service-orientation and responsiveness is essential
• Strong problem-solving and decision-making skills
• Ability to work independently and prioritize tasks effectively

You want to be part of the Exyte team? We look forward to receiving your application!

Please note that we only consider applications submitted through our application portal. Applications sent via email will not be considered due to data protection regulations.

Exyte US, Inc. is proud to be a Equal Employment Opportunity employer that is committed to supporting an inclusive workplace where associates excel based on personal merit, qualifications, experience, ability, and job performance. We prohibit discrimination and harassment of any kind based on race, color, religion, age, sex (e.g., pregnancy, childbirth and related medical conditions, sexual orientation, gender identity or expression), national origin, disability status, genetic information, protected veteran status, or any other protected characteristic as outlined by applicable federal, state, or local laws.