Fiscal Affairs Manager

Bachelor's degree in a related field or equivalent plus 10 years of professional experience to include 3 years of supervisory experience

• Ability to develop, project, and manage complex budgets across multiple funding sources with a high level of accuracy.
• Skill in preparing, analyzing, and communicating financial data to support planning, compliance, and decision-making.
• Strong understanding of UGA financial, HR, and administrative policies and the ability to ensure consistent compliance.
• Ability to recruit, supervise, and develop staff while fostering accountability, collaboration, and high performance.
  Strong organizational skills with the ability to prioritize work, manage multiple deadlines, and maintain efficient operations.
• Strong written and verbal communication skills with the ability to clearly convey information and work effectively with various stakeholders.
• Ability to work independently while maintaining a service-focused mindset
• Experience with HR processes, payroll, and administrative operations, preferably within an academic or higher education environment.
• Ability to assess issues, manage competing priorities, and develop practical, effective solutions.
• Ability to work effectively as a member of a team and build strong relationships across departments and with external partners.

• Spell and grammar check
• Create/modify styles, tables, insert images and objects
• Manipulation of various file formats

• Use of formulas
• Multiple sheets in workbooks
• Formatting, etc.
• Printing spreadsheets
• Ability to mail merge with various data source formats to create customized letters, e-mails, labels, etc.

• Create and update presentations

• Calendar entries and contacts

• Due to the nature of the position, the employee will demonstrate the ability to use independent judgment and discretion with confidential information

• Standard office environment.
• Travel around campus for occasional material distribution and meetings.
• Driving to perform job-related duties.

• Create, project, and record fiscal year budgets; perform monthly budget reviews and document results for the Office for Student Success and Achievement.
• Facilitate the annual Budget Planning and Salary Setting process.
• Supervise business office staff and ensure all UGA policies and procedures are followed and established deadlines are met, including expenditures, records, payroll, sponsored projects, P-Card, and other financial activities.
• Manage complex grant budgets, purchasing, accounts payable, and accounts receivable (invoicing).
• Prepare financial statements and required monthly reports, both detailed and summary, for all funding sources; track expenditures against allocated funds and report monthly.
• Approve departmental financial expenditures.
• Attend monthly VPI financial workshops.

• Recruit, onboard, and supervise staff members to ensure effective team performance and all UGA policies and procedures are maintained, and established deadlines are met (expenditures, records, payroll, sponsored projects, P-Card and all other financial aspects). Provide mentorship and support to staff, enhancing the management of finance, human resources, and business operations.
• Build and maintain strong relationships with internal and external stakeholders. Key stakeholders include OSSA faculty and staff, the Office of Instruction, and UGA Finance & Administration.
• Contribute to the implementation of strategic planning and program assessment to enhance work, ensuring it meets the needs of students and aligns with OSSA institutional goals.
• Attend Leadership Team meetings to engage in strategic discussions and contribute to organizational priorities.

• Guide the completion of all HR functions including but not limited to payroll processing, leave requests approvals, and annual review process to be conducted prior to deadlines; attend monthly VPI HR meeting; maintain personnel files; participate and coordinate searches as needed.
• Create Salary Action, Supplements and Special Pay salary requests and confirm forms are complete prior to director's review and approval; submit to workflow and track through completion.
• Provide guidance to supervisors around human resources, review employee contracts, request revisions and completion; communicate annual performance review process and adherence to deadlines and maintain employee performance evaluation records; perform annual leave audit.
• Assist the director and leadership team by providing guidance and support on a range of human resources matters, including hiring, onboarding, restructuring, compensation, employee relations, and compliance with institutional policies and procedures.
• Initiate, review, and approve UGAJobs actions as needed.

• Support the Director and Leadership Team by monitoring and evaluating work methods and work performance, procedures and plans, including long-range financial planning.
• Work collaboratively with IT manager on inventory management, IT support and space management.
• Engage in and support OSSA, UGA, and external committees, presentations, and events.
• Attend administrative meetings.
• Participate in professional development.
• Assist with new and emerging work projects assigned by your supervisor.