Administrative Assistant

QuarterLine (QL), a Planned Systems International (PSI) company, is seeking a professional, dependable, and highly organized Administrative Assistant to provide administrative and project support to a corporate team delivering government staffing services across multiple task orders. This position requires someone who can work effectively in a remote setting, communicate clearly with remote and distributed staff, and support day-to-day operational needs with accuracy, responsiveness, and discretion.

The ideal candidate is proactive, detail-oriented, comfortable managing competing priorities, and able to support back-office team members, program leadership, and employees by coordinating meetings, assisting with timesheet processes, documenting procedures, tracking action items, and helping ensure consistent communication across the program.

Provide general administrative and project support to program managers, back-office personnel, and operational team members supporting government staffing contracts.
• Assist with timesheet coordination, reminders, follow-up, basic tracking, and escalation of missing or incomplete submissions in accordance with company and contract procedures.

• Schedule internal and external meetings, coordinate calendars, prepare agendas, distribute meeting materials, and support virtual meeting logistics.

• Attend meetings as needed to capture notes, action items, decisions, owners, and due dates; distribute meeting summaries and track follow-up items through completion.

• Support remote employees by responding to routine administrative inquiries, helping route requests, sharing resources, and coordinating with appropriate internal teams.

• Conduct employee outreach to support engagement, collect updates, and help maintain accurate employee communication.

• Draft, format, update, and maintain standard operating procedures, work instructions, templates, trackers, rosters, and other program documentation.

• Maintain organized electronic records, filing structures, trackers, and shared documentation repositories to support contract compliance and operational continuity.

• Support daily operations across multiple task orders by monitoring administrative deadlines, updating status logs, preparing reports, and helping ensure timely completion of recurring tasks.

• Coordinate communications between corporate support functions, program leadership, field employees, and other stakeholders as needed.

• Perform additional administrative, clerical, and operational support duties as assigned to meet changing program needs.

• US Citizen

• Bachelor's degree

• 1 or more years of experience

• Strong organizational skills with the ability to manage multiple priorities, deadlines, and recurring administrative processes.

• Excellent written and verbal communication skills with the ability to interact professionally with employees, managers, corporate staff, and external stakeholders.

• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, PowerPoint, and Teams.

PSI offers full-time, benefits eligible employees a competitive total compensation package that includes paid leave, and options for employer sponsored group medical, dental, vision, short-term and long-term disability, life insurance, AD&D coverage, legal services, identity theft, and accident insurance. Flexible spending account and health saving account options offer pre-tax savings for qualified medical, dental, and vision expenses. The company sponsored 401(k) retirement plan has an employer contribution match that is immediately vested. We invest in the professional growth of our employees through professional courses, certifications, and tuition reimbursement programs.

It is company policy to promote equal employment opportunities. All personnel decisions, including, but not limited to, recruiting, hiring, training, promotion, compensation, benefits, and termination, are made without regard to race, color, religion, age, sex, sexual orientation, pregnancy, gender identity, genetic information, national origin, citizenship status, veteran status, protected veteran status, disability, or any other characteristic protected by applicable federal, state, or local law.

Reasonable accommodations for applicants and employees with disabilities will be provided. If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact Human Resources by emailing HRDepartment@plan-sys.com, or by dialing 703-575-8400.