Accounts Payable Clerk

100+ Years of Experience at Work for You!

Since 1920, the professional men and women of Hubbard Construction have literally paved the way for hundreds of public and private projects that have supported Florida's rise to prominence.

Hubbard is one of Florida's largest heavy civil construction companies. We are proud to be a part of Florida's history and we are eager to continue to serve the Florida market and beyond.

The scope of Hubbard's work includes complex highway projects, site development, paving, utility and drainage systems, surveying, RAP and hot mix sales, and state-of-the-art bridge building. We provide multiple delivery systems in design-build, bid-build, public/private-partnerships and design-build finance.

Hubbard Construction's parent company, Vinci, operates through a network of 330 agencies and 770 production sites, in 17 countries around the world.

General Description: The Accounts Payable Clerk within the Accounting Department at Hubbard Construction Company/Mid Florida Materials is responsible for the accurate and timely processing of vendor invoices and payments. This role ensures that all invoices are properly reviewed, approved, coded, and entered into the accounts payable subledger in accordance with company policies and procedures. Responsibilities include verifying supporting documentation, maintaining accurate financial records, and facilitating timely payments to vendors and creditors. This position is an in-office, non-exempt role.

Key Duties.
* Process vendor invoices accurately and timely for disposal, transportation, equipment, maintenance, fuel, and operational expenses.
* Review invoices for proper coding, approvals, supporting documentation, and compliance with company policies.
* Match purchase orders, receiving records, and invoices to ensure accuracy before payment.
* Enter accounts payable transactions into the accounting system and maintain accurate records.
* Prepare and process weekly and monthly payment runs, including checks, ACH payments, and wire transfers.
* Reconcile vendor statements and investigate discrepancies, billing issues, and payment inquiries.
* Communicate with vendors, landfill operators, service providers, and internal departments regarding invoice and payment matters.
* Maintain vendor files, tax documentation, and payment records in accordance with company and regulatory requirements.
* Assist with month-end and year-end closing activities by preparing account reconciliations and accruals.
* Maintain confidentiality of financial information and company records.
* Ensure compliance with applicable accounting standards, company policies, and regulatory requirements.
* File Monthly Franchise Reporting and Payments to the reporting authority.
* File Notice to Owners (NTO) and process lien releases.
* Answer phone and email questions regarding our customers' invoices.
* Process invoices for Orlando Paving Company and perform month end tasks.
* Other duties as assigned.

Education and Experience.
* A high school diploma or general education degree (GED) is required.
* 3+ years' experience in the accounting field.
* Must be able to understand work directions and communicate effectively with Project managers and fellow employees.
* Must be well organized and detail oriented.
* Must be proficient with MS Office, including advanced knowledge of Microsoft Excel is required.
* Prior SAP experience is preferred.
* Prior construction, asphalt or waste management accounting experience preferred.
* Notary preferred

Physical Demands. The following physical demands are representative of those that must be met by an Accounts Payable Clerk, to successfully perform the essential functions of this job.

* Frequent ability to sit for prolonged periods of time;
* Frequent ability to talk and hear, both in person and by telephone;
* Frequent ability to operate standard office equipment, using hand and arm dexterity;
* Frequent ability to navigate through office environment, including periodic use of stairs and/or elevator, as needed;
* Infrequent ability to lift general office documents and materials, up to 10 pounds;
* Frequent vision abilities required by this job include close vision, distance vision, depth perception, color vision, and the ability to adjust focus.

Work Environment. The work environment characteristics described below are representative of those that an Accounts Payable Clerk encounters while performing the essential functions of this job.

* Work generally is performed in an office environment, although periodic visits to construction sites and manufacturing facilities may be required.
* Noise level in the typical office work environment is quiet.

Company Benefits.

* Company Paid Basic Life Insurance
* Company Paid Long Term Disability Policy
* Company Paid Vacation & Holiday Pay
* Company Paid Parental Leave
* Company Paid Maternity Leave
* Company Paid Employee/Family Assistance Program (EAP)
* Voluntary Medical & Vision Insurance
* Voluntary Dental Insurance
* Voluntary Short Term Disability
* Voluntary Supplemental Term Life
* Voluntary Accident, Legal, Hospital, Critical Illness Policies
* 401(k) Plan w/Employer Match
* Annual Company Stock Purchase Opportunities
* Discount Partnerships: Verizon, Ford, Perkspot
* Health and Wellness Benefits, including Monthly Gym/Fitness Incentives

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. We promote a Drug-Free Workplace.