Grants Coordinator

At SSR, we're more than a leading engineering design, consulting, and planning firm-we're a team of owners committed to solving complex projects and delivering innovative solutions for facility and infrastructure challenges. With locations across the U.S. and expertise spanning diverse markets and services, our collaborative approach empowers us to build lasting partnerships with each other, our clients, and our communities.

We believe high performance and a people-first culture go hand in hand. As an owner from day one, our colleagues thrive in an environment that values accountability, celebrates achievement, and supports personal and professional growth. As owners, we take pride in our work and in each other-driving results while fostering a workplace where everyone feels seen, supported, and inspired.

Want to hear directly from our team? Visit http://www.ssr-inc.com/life-at-ssr and explore our culture on LinkedIn and Instagram.

What You'll Do

As Engineering Grants Coordinator, you will help clients identify funding, develop competitive applications, and administer infrastructure grants from initial planning through closeout. Working with project managers, engineers, client finance staff, and funding agencies, you will align grant requirements with project scope, budgets, schedules, and documentation.

• Research federal, state, and local funding opportunities; assess eligibility, project readiness, matching funds, and deadlines; maintain a funding calendar aligned with client (if public-sector) Capital Improvement Programs (CIP). Prepare funding forms, resolutions, and supporting materials for client approval.
• Prepare grant agreements, amendments, extension requests, and supporting contract documentation; coordinate required reviews, approvals, and signatures with authorized client and SSR representatives.
• Review expenditures and supporting invoices with project managers and client finance staff; reconcile costs to approved budgets and prepare reimbursement packages and payment requests for authorized review.
• Prepare progress and financial reports, reimbursement draws, and closeout packages; respond to funding-agency information requests and support monitoring reviews and audits.
• Maintain grant tracking tools for awards, budgets, matching contributions, expenditures, milestones, deliverables, and reporting deadlines; flag variances and unresolved items to project leadership.
• Prepare, track, and maintain a grant deliverables schedule identifying required submissions, reporting deadlines, project milestones, and responsible parties to ensure timely compliance with grant requirements.
• Interpret funding notices and applicable federal, state, and local requirements; develop application narratives, budgets, schedules, and attachments with technical staff, and check completeness before submission.
• Maintain organized, auditable grant files, including applications, approvals, agreements, procurement records, financial support, correspondence, and final reports; follow applicable retention requirements.
• Coordinate with engineering teams, clients, funding agencies, and other stakeholders to obtain required information, resolve documentation gaps, and maintain alignment with award conditions. Prepare meeting records, presentations, and action logs.
• Use spreadsheets, databases, document-management systems, and grant portals to maintain accurate records, prepare reports, and review deliverables for consistency and completeness.
• Monitor funding-policy changes; support Transportation Improvement Program (TIP) applications, CIP budgets, and long-range planning. Assist project managers with grant-services scopes, fee proposals, and client presentations.
• Continuously research available grant programs and maintain an updated database of funding opportunities, application windows, proactively identifying potential matches for client projects and needs, including opportunities not previously identified or requested by clients.
• Perform additional related duties as assigned.

Who We're Looking For:

Minimum Requirements:

• Bachelor's degree in Public Administration, Public Policy, Planning, Engineering, Accounting, Finance, Business Administration, Emergency Management, or a closely related field; or an equivalent combination of relevant education, training, and experience.
• Four (4) years of relevant experience in grant writing or administration, public infrastructure programs, contract administration, public finance, or related work. Experience must include preparing grant applications or administering awards, with responsibility for budgets, reporting, reimbursement, or compliance documentation.
• Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook, with the ability to learn grant submission portals, databases, and document-management systems.
• Demonstrated ability to prepare clear technical narratives, analyze budgets and supporting costs, interpret program requirements, review documents for accuracy, and manage concurrent deadlines. Working knowledge of grant agreements and budget monitoring.
• Valid driver's license and ability to travel to client meetings and project sites as required by assigned work.
• A relevant master's degree may substitute for up to two (2) years of the required experience; candidates must still demonstrate practical grant application or award-administration experience.

Preferred Qualifications:

• Experience supporting municipal engineering, water and wastewater, stormwater, transportation, public works, or resilience projects funded by government grants.
• Experience applying federal grant administrative requirements, including 2 CFR Part 200 where applicable, and supporting procurement documentation, cost eligibility reviews, audit preparation, and records retention.
• Experience working with private grants and identifying sources is considered a plus.
• Advanced Excel skills and experience with SharePoint, dashboards, or grant-management platforms; ability to improve tracking, reporting, and document-control procedures.
• Experience communicating directly with public agencies and funding administrators, coordinating multidisciplinary teams, and identifying compliance risks and practical corrective actions.
• Familiarity with Florida funding programs, TIP/CIP processes, and federal infrastructure or disaster-recovery programs. Experience with FEMA grant systems, HUD community development funding, or benefit-cost documentation is a plus.

What We Offer

• 100% Employee-Owned - Ownership from day one with immediate ESOP vesting.
• Retirement Savings - 401(k) with immediate vesting and a generous company match.
• Health & Wellness - Medical, dental, and vision coverage, plus companyfunded HSA contributions for HDHP plans.
• Company-Paid Protection - Life insurance, AD&D, and short and long term disability at no cost to you.
• Work-Life Balance - Flexible schedules, paid parental leave, generous PTO, and paid company holidays.
• Career Growth - Tuition reimbursement and ongoing professional development support.

SSR is an Equal Opportunity / Affirmative Action Employer

EEO Disabled/Veterans

This job posting will remain open a minimum of 72 hours and on an ongoing basis until filled.

Recruiters or staffing agencies: SSR is not obligated to compensate any external recruiter or search firm who presents a candidate, their resume, or profile to an SSR employee without 1) a current, fully executed agreement on file and 2) being assigned to the open position via HR