Inventory & Distribution Coordinator (Research Animal Resources)

Specific Duties & Responsibilities

• Handle all aspects of inventory and distribution.
• Train new delivery staff and/or students.
• Open assigned areas at start of workday.
• Unpack and stock deliveries.
• Ensure deliveries are covered and completed accurately and timely.
• Deliver inventory products to customers as needed.
• Coordinate efficient delivery routes and operate delivery vehicle when needed.
• Make deliveries to other locations and campuses.
• Maintain equipment and ensure proper storage, stability, and integrity of inventory items.
• Produce regular inventory reports.
• Use established systems to process orders and create required documentation.
• Processes necessary procurement approvals and orders for the purchase of equipment and maintains equipment inventory.

• Responsible for inventory and space management for stocked items and special orders.
• Establish and upgrade delivery protocols and ensure adherence to established protocols.
• Communicate directly with vendors to monitor outstanding orders.
• Adapt to changes in protocol as inventory and distribution needs arise.
• Support daily operations of the core as needed/requested by the Supervisor.
• Assists with the quarterly center-wide inventory audit.

• Responsible for making sure all invoices for supplies are paid and processed with accounts payable and maintains financial reports and records.

• Works with Supervisor to determine cost effective options for bulk ordering.

• Other duties as assigned.

Technical Qualifications & Specialized Certifications

• Ability to process multiple tasks, set priorities, and work independently to meet objectives.
• Excellent customer service skills and customer service oriented.
• Excellent interpersonal, communication, writing, and organizational skills.
• Strong oral and written communication skills.
• Computer skills, including Microsoft Office (Excel, Word, and Teams).
• Ability to learn and manage inventory tracking software.

Specific physical requirements for the job

• May need to lift, move and carry items up to 40 lbs. (with assistance as needed).
• Specialty Occupational Health requirements up to date and complete.

Technical Skills & Expected Level of Proficiency

• Inventory Control - Awareness
• Inventory Documentation Control and Reporting - Awareness
• Laboratory Equipment Maintenance - Awareness
• Logistics and Distribution Coordination - Awareness
• Order Management - Awareness
• Staff Training and Development - Awareness

The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.

• High school diploma or graduation equivalent.
• One year of related retail or customer service experience.
• Additional education may substitute for required experience to the extent permitted by the JHU equivalency formula.

• Experience in a non-profit or university setting preferred.

Classified Title: Inventory & Distribution Coordinator
Job Posting Title (Working Title):Inventory & Distribution Coordinator (Research Animal Resources)
Role/Level/Range: ATO 37.5/03/OD
Starting Salary Range: $16.60 - $29.50 HRLY (Commensurate w/exp.)
Employee group: Full Time
Schedule: M-F / 8:30am-5pm
FLSA Status:Non-Exempt
Location: School of Medicine Campus
Department name: Research Animal Resources
Personnel area: University Administration