Office Support Assistant IV, Office of Student Programs, UMKC School of Dentistry

Office of Student Programs, UMKC School of Dentistry

The Office of Student Programs in the UMKC School of Dentistry is seeking an experienced Office Support Assistant IV to assist with a variety of duties, including those related to room scheduling/calendars, admissions & recruitment support, event and ceremony support, student organization support, and other tasks related to office and student support. This individual serves as the "front door" for every applicant and student in the School of Dentistry, a welcoming presence focused on serving guests is required. This position will work with faculty, staff, and students within the school, as well as partners in various departments across the University. This position will be responsible for detailed clerical and administrative tasks requiring a high degree of organization, accuracy, and attention to detail while managing multiple priorities in a fast-paced academic environment

This position is a fully on-site role requiring a consistent physical presence at the designated work location five days per week.

Key Responsibilities:

• Customer Service & Office Support
  • Create a welcoming presence that focuses on serving guest, students, staff and faculty. Serves as the "front door" to our department and school.
  • Communicate effectively, work collaboratively, and provide strong technical and administrative support.
  • Support all functions and personnel of the Office of Student Programs.
  • Answer and route incoming correspondences including mail, phone calls and emails.
  • Compose and distribute minutes of meetings.
  • Order supplies and equipment and maintain adequate stock of departmental supplies and equipment. Organize office supplies and ensure general office tidiness.
  • Make photocopies and scan documents.
  • Work at a high level with Microsoft Office Programs (Word, Excel, PowerPoint, and Outlook).

• Room Scheduling
  • Oversee room scheduling and scheduling technology.
  • Coordinate room setup within the SOD.
  • Hang room signage and be aware of room maintenance needs.
  • Manage calendars, schedule appointments, confirm room reservations, arrange meetings, send meeting invitations, order food, and follow through on special requests. This includes managing centralized calendars for department and school.
  • Assisting SOD Building Liaison with building access to the SOD and serving as liaison to OneCard Office and Campus Police.

• Admissions & Recruitment Support
  • Assist with prospective student shadowing experiences.
  • Assist with data entry of prospective students into databases (ex. SLATE) and update applicant information in application systems (ex. AADSAS & CAPPID).
  • Assist in scanning and filing of student records.
  • Assist in scheduling and confirming interview dates and times for prospective candidates applying to degree programs.
  • Serve as support to team members for programs such as Showcase Days, Welcome Receptions, Pathway Programs, Summer Discovery Days, Shadowing, etc.

• Student Services Support
  • Serve as support team member for programs such as New Student Orientation, Scholarship Banquet, Honor Luncheons, Graduation, Transitioning into the Profession Ceremony, and Midwest Dental Conference
  • Oversee incoming and current student immunization and CPR records in Validity DMS for all dental school programs (DH, DDS, ASDP, Residency). Ensure student tasks are completed as they get ready to enter the school's programs. Serve as a liaison with Validity Screening Solutions.
  • Support SOD student organizations and maintain a general knowledge of university guidelines for student organizations and funding.
  • Manage the student organization credit card and ensure policies and procedures are followed by student organization representatives. Submit receipts weekly to reconcile charges.
  • Serve as a liaison with the UMKC Office of Student Involvement.
  • Maintain updated officer listing.
  • Facilitate correspondence and postings for the Career Opportunity site/Handshake.
• Support annual "Vendor & Career Fair" through partnering with student organizer.
• Manage mailbox, locker, and bench assignments for first and second year dental students.

• Other Responsibilities
  • Manage the Office of Student Programs department credit card, ensuring policies and procedures are followed. Submitting and accounting for receipts on a monthly basis to the Procurement Department.
  • Oversee and coordinate annual "Images Photo Contest."
  • Oversee bulletin boards and approving postings.
  • Support the responsibilities and functions of the Office of Student Programs.
  • Serve as valuable partner and team member to the Office of Student Programs
  • Support the School of Dentistry and UMKC through involvement on current and new initiatives (ex. Midwest Dental Conference).
  • Adaptability to a varied work schedule with some work on weekends, early mornings, and evenings on occasion.
  • Ability to lift at least 25 lbs.
  • Complete other duties and projects as assigned.

High school diploma or equivalent and at least 5 years of experience from which comparable knowledge and skills can be acquired is necessary

The anticipated hiring range for this position has been established as up to $19.00 per hour.

Salary is determined by a variety of factors, including but not limited to, the individual's particular combination of education, skills, and experience, as well as organizational requirements.

Your total compensation goes beyond the number on your paycheck. The University of Missouri provides generous leave, health plans, and retirement contributions that add to your bottom line.

Grade: 6
University Title: Office Support Assistant IV
To review the University of Missouri's Staff Compensation Structure you can view the Job Code detail page. Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.

Applications will be accepted until this position is filled.

Employment visa sponsorship is not available for this position.

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/departments-staff/human-resources/benefits-retirement

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer.

To request ADA accommodations, please call the Office of Equity & Title IX at 816-235-6910.