Fin Pro 3 - St. Anthony Falls Laboratory

This position will be hybrid and will require at least two days in the laboratory. We are located approximately one mile from campus, and we have no-cost parking available. We have a fun culture, where you will work with engineers, graduate students, faculty, staff, and other researchers. Please contact Angela Boutch (bran0487@umn.edu) if you have any questions.

Post-Award Grant Management (50%)
This position is responsible for managing post-award and account closeout transactions for over 65 sponsored projects at any given time. Serving as the Certified Approver for the St. Anthony Falls Laboratory, this role will provide spending reports and assist PI's with managing and re-budgeting their accounts. Finally, this position will coordinate the effort certification process for faculty, students and researchers, in which payroll detail is reconciled to appropriate projects.
* Manage grants for the St. Anthony Falls Laboratory, providing post-award and occasional pre-award support
* Serve as primary certified approver for qualified transactions within the laboratory as well as backup for department-level approvals.
* Perform budget-to-actual analysis of assigned sponsored and non-sponsored accounts. Analyze financial data for anomalies, identify gaps in revenue and/or expenses, investigate and recommend solutions.
* Serve as a Subject-Matter Expert regarding postaward account spending
* Develop financial reports for faculty's grants and non-sponsored, discretionary chartstrings. Create a communication schedule and distribute reports to faculty, accordingly.
* Regularly meet with faculty to review status of accounts and develop individualized financial plans, as needed.
* Assist PI's with re-budgeting.
* Setup Combination Codes for Sponsored Accounts
* Coordinate effort certification for faculty, students, and researchers, including managing and monitoring payroll distributions, effort, salary commitments, salary cap issues, and budgetary implications. Communicate regularly with PI's regarding necessary distribution changes; process necessary corrections and setup required cost-share as needed.
* Work with Sponsored Financial Reporting on invoicing tasks and ensure that research grants are properly closed out.

Accounting Support - 20%
This position will also provide full accounting support for the St. Anthony Falls Laboratory, advising faculty, staff and students on University accounting policies and best practices, as well as processing the myriad of accounting transactions that occur in our lab everyday (purchase orders, deposits, participant payments, Chrome River account navigation, managing the purchasing card program for the laboratory, and assisting with year-end budget entry).
* Advise faculty, staff and students on University accounting policies, procedures and best practices.
* Prepare complex, comprehensive, customized, routine, and ad hoc reporting from a variety of sources for University, college, and unit leadership, and PIs, as needed. Consult with stakeholders to interpret data and to make recommendations and observations.
* Process deposits, departmental vouchers (to include participant payments and non-employee reimbursements), purchase orders, contracts for services, and reconcile purchasing card expenses for SAFL faculty, staff and students.
* Audit and approve/deny expenditures on assigned sponsored accounts based on administrative requirements of the University and the sponsor.
* Serve as Chrome River Navigator for the department faculty, staff and students.
* Serve as Departmental PCard Administrator (DCA).
* Review and approve all purchases and travel on non-sponsored and sponsored funds for policy compliance and budgetary impact in PeopleSoft and Chrome River.
* Communicate changes regarding University, College, and departmental financial policies and procedures.
* Coordinate fiscal year-end closing procedures.
* Assist with year-end budget entry.
* Collaborate with Administrative Manager on financial and budgetary strategies

Payroll Support - 20%
This Financial Professional 3 position will also provide payroll support, processing timesheets, graduate student appointment entry, faculty summer salary entry, visa documents and serving as SAFL's time and unit administrator.
* Process SAFL internal timesheets and enter retro distributions as needed.
* Compute and enter distribution changes (including retro distributions).
* Coordinate fall, spring and summer graduate student appointment entry with SAFL faculty members.
* Coordinate summer faculty appointment entry.
* Ensure accuracy of entered personnel and payroll transactions via payroll accounting reports and abstracts, including consistency with appointment documentation.
* Identify and resolve various payroll issues, working with employees, faculty, staff and College payroll cluster as needed.
* Serve as Unit Time and Absence Administrator.
* Interpret and advise faculty, students and staff with questions regarding University payroll policies and procedures.
* Process visa documents for employees and visitors

Other duties as assigned - 10%
Since our laboratory is big, but our staff size is small, this position will provide general administrative support as a back-up if needed. In addition, it is imperative that this role stay current on financial policies and procedures by attending collegiate finance and payroll meetings, as well as participating in training and development opportunities to maintain Certified Approver status.
* Attend collegiate finance and payroll meetings.
* Participate in training and professional development opportunities to maintain Certified Approver status
* Provide general administrative backup as needed.

Required Qualifications:
BA/BS plus at least four years of professional work experience or a combination of related education and work experience to equal eight years.

The St. Anthony Falls Laboratory (SAFL) is an interdisciplinary fluid mechanics research lab and educational facility under the College of Science and Engineering at the University of Minnesota.

We are engineers and scientists who collaborate across disciplines to solve fluids-related problems in the Earth-surface environment. Our vision encompasses both science and practice, beginning with basic research and moving through application, decision-making, and management.

Located on Hennepin Island in the Mississippi River in the heart of Minneapolis, SAFL serves as a resource for departments across the Twin Cities campus, the statewide University system, and the broader research community. We partner with local, state and federal agencies; private consulting firms; businesses of many kinds; technical associations; and other educational institutions to expand knowledge and solve problems.

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.